Category Archives: Schedules, Charts & Lists

One More Weekend

One more weekend before people start arriving for the wedding. It is really crunch time. Gavin and I have a list of all the remaining things we need to do today (along with ordinary stuff like “refill vegetables” “drop off clothes to salvation army” “buy a vacuum.”) I’ve been slowly making improvements to our apartment over the last few weeks- mostly by mail because I don’t have a lot of time to get out to stores- just to amp it up a little before our guests arrive (you know, to make it a little more welcoming.)


Sadly, we had to bow out of Jeremy and Ashley’s Hawaiian backyard party this afternoon. But we have our marching orders on the list. Gavin and I split the tasks and now I’m waiting at the post office to pick up a package for him- either baby Gavin photos or his wedding ring. Since these are both wedding-related, it makes them urgently important as the office closes at 1pm.

This morning I was out of the apartment by 7:30am for my running group. We ran 6 miles back, including two sweeps across the Queensborough bridge. It was brutal and apparently the most difficult part of the marathon since that is the halfway (13.1 mile) point. While I’m getting physically prepared for the race in November, I’m still not convinced I’ll be mentally prepared. But I have a few more months to work on that.

Back to the wedding. After the run, Jessica emailed for a Skype call and, because I didn’t want to stop talking with her, I walked all the way from 50th & 1st to 125th and St. Nicholas. I think that was an additional 4 miles but it was walking (thank Jesus.). We talked for two hours. It was good because we hadn’t spoken in some time and needed to sort out some things for the wedding, her visit and my bachelorette party. (Yes, I am having a bachelorette party. and it’s going to be fabulous.) More to come, as this is only halfway through the day.

Sticky Notes and Construction Paper

Last night, I came home at a decent time. Gavin had a shoot downtown and, on his way back, he got me some S’MAC. I was having a challenging day on Tuesday (for all sorts of reasons) and so this was even more of a big deal because that meant I didn’t have to spend time making dinner and could get right into getting things done.


He also didn’t push me to go to the concert that night for the band he was shooting (Maccabes); normally, I’d tag along. Instead, we ate together and then he left for the show.

Immediately, I began working on the wedding seating chart- which is now a temporary installation in our hallway. That’s right. Our apartment is slowly starting to look like the war rooms at work. I got really into it. (Clearly.)


Once Gavin came back home, he helped out, too.


Spreadsheets coming out of my ears.

On Saturday afternoon I called my mom to see if her face was okay. It is.

Then we started talking about the wedding, which started to become a little stressful, so I told her that I’d devote a significant portion of the next morning entirely to the wedding (which I did) and then headed off to my coworker’s Memorial Day BBQ.


It was fun. The guac & hot dog combo was the best idea ever (thanks Christena!) Back to the spreadsheets.

With my mom on the line, I put together a comprehensive list of all of the flowers needed, estimated the quantity and priced them out. (I imagine this is what a florist would be doing if we’d had one.)

We moved right into cocktail hour and put together the three types of hors d’oeuvres and what was required for each.

After that, we updated the spreadsheet for reception rentals and the non-rental items that need to be purchased (basically whenever it made more sense to buy instead of renting) and listed out every single item, the material, quantity and color (when applicable.)

Last but certainly not least, I put together a shot list for the family portraits – immediate family specifically – section of our photo shoot (as requested by our photographer.)

I knew I was forgetting something. There was the wedding sleepover schedule that I sent to Gavin’s parents in order to help us all to figure out who is staying here and when so that we make sure there are never eight people sleeping on the floor at once.

I think that’s all of the spreadsheets. I’m really excited to get into seating charts and all of that but I have to wait on a few more RSVPs to come in. (I sent out our invitations really late.)